Business Service Terms and Conditions
YouFibre is an Internet Service Provider (“ISP”). We are a limited company registered in England and Wales under company number 12359292, registered office Unit H The Courtyard, Tewkesbury Business Park, Tewkesbury, UK, GL20 8GD.
This document refers to YouFibre Limited terms and conditions of service, with respect to customers that have purchased and paid for our home and/or business service(s). By purchasing any of our services or service packages, you are agreeing to all the terms and conditions set out in this document, they in turn form a legal agreement (or “contract”) between ‘YouFibre Limited’ and you the customer.
1.0 Our Terms of Service
1.1. The YouFibre Limited ‘Business Customer Service Terms’ (“Terms”) are part of you (the customer’s) legally binding Business Customer Service Agreement (“Agreement”) with YouFibre. The Agreement sets out the terms and conditions for supplying YouFibre services.
1.2. The YouFibre Internet service is provided with various speeds and will terminate with our customer connection device at your home or business location. This will include any additional YouFibre services you have purchased from us.
1.3. The YouFibre Telephone Service can in some instances not provide all of the features you would expect from a traditional copper service and is dependent on your connection to our network and our network being available. The Telephone Service may sometimes be unavailable due to factors over which we have no control. This includes power disruptions and failures in our Network. It is important that you understand and agree to this before signing up for the Telephone Service.
1.4. The YouFibre Telephone Service permits calls to the emergency services telephone numbers 999 and or 112. It should be noted that calls to this any of these services will not connect if there is a power cut in your home/business and or the internet service line providing your home/business fails. It is your (the customer’s) responsibility to explain this to anyone who may use the YouFibre Telephone Service. You understand and accept that you should always have another way to call 999 or 112 emergency services, this can be by using the existing copper wire phone line to your Home or business and or any other another alternative.
1.5. Your Agreement with YouFibre is made up of the following documents and includes any other document we refer to in them:
- these Terms
- Any Order that you make, as set out in your Order Confirmation
- Our Price Book for Residential Customers
- Our Acceptable Usage Policy
- Our Complaints Code of Practice
If any of these documents contradict each other, a document higher up on this list takes priority. However, if there’s a difference about pricing between these Terms, your Order Confirmation, and the Price Book for Business Customers, then the information set out in the Order Confirmation should be followed in priority to the Price Book for Business Customers, which in turn should be followed in priority to these Terms. In the same way, the terms of any promotion relating to your Order (as set out in your Order Confirmation), take priority over these Terms, as far as they differ from or contradict them.
1.6. In these Terms all references to “we”, “us” or “our” are references to YouFibre and all references to “you”, “Customer” and “your” are references to you, the customer of YouFibre.
The Services and Equipment we provide to you under these Terms must not be used for business purposes except for Home Working.
2.0 How to Order?
2.1. The following methods can be used to order our service.
On the YouFibre Website select the package you want and click on the ‘Check Availability’ Button, and follow the instructions provided on the website, orders can be also be facilitated with one of YouFibre sales team members.
You can call the YouFibre customer line and reference ‘Order Service’, The Customer Support team will ask you certain questions to ascertain if you will able to receive our YouFibre services before facilitating the ordering process.
2.2. Placing an order on Clause 2.1 means that you accept our Terms and will create a legally binding Agreement between you, the customer, and us, YouFibre.
2.3. YouFibre can only provide our Services to an address which is able to receive them, we provide an online facility for this on our website. You must be at least 18 years old when you place an Order with us.
2.4. You should be aware that if you purchase YouFibre Services, any agreement for broadband or telephone services you might already have with another provider will not automatically end. This means you may have to continue paying for those previous services unless you end them. If you end them, you might have to pay the other provider cancellation or other charges. YouFibre are not responsible for any charges for this.
2.5. To order any service you must provide YouFibre with a valid email address, we will in turn register this together with Account details as provided by you. In most instances we will use the “Registered Email Address” to contact you for any matters relating to your Agreement with YouFibre, although we may also use your “Registered Telephone Number” when appropriate. It is very important that your email account remains available, we also ask that you regularly check emails sent to your Registered Email Address and that you keep your Account details up to date (Clause 10.4 provides further details).
2.6. Placing an order with us means that you agree for YouFibre, or third parties acting on our behalf, to carry out credit checks on you (as described in Clause 14.0 (“Other General Provisions”)) using the information that you provide during the ordering process.
2.7. When YouFibre receive your Order, we will issue you an email confirming that YouFibre have received it and accepted it (an “Order Confirmation”) or we will tell you that we cannot accept it. If this happens, we won’t have to explain why we cannot accept your Order or provide you with any Services you requested in your Order. If we do send you an Order Confirmation, your Order and the Agreement for Services with us becomes legally binding on you and us. We only provide our Services in the UK (unless we say otherwise in your service terms).
2.8. When you have ordered services you will likely have to arrange for installation of device you will need at your Home or Business. Please see Clause 3.0 for more details on the Equipment we will send you. Once you connect to our Network, we will send you a Service Activation Email and treat this date as your Services Start Date.
After we send you an Order Confirmation, we’ll get things ready to connect you to the Services you ordered. When we’ve done this, we’ll send you all the Equipment you need. The Equipment may include a YouFibre router, booklet, power adaptor, cables, and YouFibre ONT, which we’ll send to the address you provided to us when you placed your Order (if it’s a document, we’ll also email it to your Registered Email Address), unless it’s already installed at your Home. We’ll let you know what Equipment we’ll provide you and whether there’ll be an Activation Charge for your Services during the ordering process. You can use our Services via an Ethernet cable using your own router, if you wish.
The Equipment, which includes the YouFibre router and YouFibre ONT, remains our property and is to be kept at your Home. You’ll need to take good care of it all, as if it’s damaged in your care while you’re receiving our Services you may have to pay us Charges to repair or replace it. The Equipment must always remain at your Home, even if you leave your Home or stop using our Services (unless you have to return the Equipment to us, as set out in Clause 6.0 (“Term of Agreement, Suspension, Restriction and Termination”)). If you use your statutory right to cancel your Agreement with us, as set out in Clause 5.0 (“Installation and Connection”), we’ll charge you for the cost of the Equipment we provided to you after you place your Order, unless you return it to us at your cost unopened and unused within 14 days after the date you cancel your Order. Further details of this and other Charges you have to pay on cancellation are set out in Clause 7.2. Please note that you mustn’t sell or transfer the Equipment to anyone else, export it or use it outside the UK. You must quickly provide us with any information we ask for about the location of the Equipment.
3.1. If your YouFibre router or YouFibre ONT or any other Equipment we provide to you is faulty, we will repair or replace it. This will be free of charge if the fault was not caused by something which happened while the Equipment was in your care. Otherwise we can charge you for this, as described below. You will need to return any faulty Equipment to us at the following address:
Returns: YouFibre Limited, 22 Potrack Road, Grange Road, Stockton-on-Tees, TS18 2PH
YouFibre will test the returned Equipment to see if it’s faulty, if a fault is found YouFibre will identify how the fault was caused. If YouFibre think that the Equipment is not faulty or that the fault was caused by something which happened while the Equipment was in your care, we can charge you for Replacement devices and fees, (details of this are in our Price Book for Business Customers).
Except as set out in these Terms (see Clause 12.0 (“Our Liability to You and the Limits on Our Liability”)), we don’t accept responsibility for any loss or damage caused by the installation or use of the Equipment or of any Additional Equipment.
4.0 Access, Permits, and Visiting Your Premises
4.1. You allow YouFibre to install, keep, and use apparatus at your Home. Apparatus here, and wherever we mention apparatus below, includes Equipment and Additional Equipment. You agree that we, and people working for us, can enter your Home to:
- carry out any work required to connect, maintain, change, replace or remove any apparatus that’s needed for us to supply the Services you’ve asked for; and
- inspect any apparatus related to receiving and using our Services which you keep there.
4.2. YouFibre will cause as little disturbance as we reasonably can when carrying out any work at your Home. We’ll repair, to your reasonable satisfaction, any damage that we, or people working for us, may cause at your Home.
4.3. You as the customer will follow any reasonable instructions we give you and let us access to your Home if we need to.
4.4. You or a person given permission by you (must be aged 18 or over) will either be at your Home when we visit or will give us access to your Home on your behalf.
4.5. You understand that you are providing YouFibre with, and will also get from anyone else, any consent or permission needed from you or that other person, if we have to cross your or their land or put our Equipment on your or their premises (including providing us with a Wayleave Agreement in a form we say is suitable for us). YouFibre do not have to install or provide our Services until we have all the consents and permissions we need. If you can’t provide us with these then we can choose to end your Agreement with us. If this happens, we will refund any Activation Charge you’ve paid but you’ll still have to compensate us for any costs we incurred before the Agreement ended.
4.6. You will not do anything, or allow anything to be done, at your Home or Business that may damage or interfere with any apparatus or prevent the use of or easy access to it. If any such apparatus is damaged other than through fair wear and tear, we can charge you for it to be repaired or replaced.
4.7. You confirm that you are:
- the current occupier of the Home; and
- either the freeholder of the Home or a tenant under a lease with legally binding permission from the freeholder to install the Equipment there.
4.8. We cannot be made to remove installed apparatus if you end the Agreement or move from your Home. All apparatus that we supply to you including the YouFibre router and Optical Network Terminal (ONT) remains our property and you won’t remove any of this without our written agreement, other than to return it to us, as set out in these Terms. Our Charges are based on all such apparatus remaining in place, unless these Terms require you to return any of it to us. If the apparatus is removed (without the Terms stating that this should happen) or damaged, we can charge you whatever the cost of installation and/or replacement is at that time, using your usual method of payment (normally direct debit). We’ll let you know the amount you’ll be charged if and when that happens.
4.9. This Clause 4.0 will still apply to you and us even after your Agreement for our Services has ended.
5.0 Installation and Connection
5.1. If there is already a working YouFibre socket in your Home that we can access, we will use that socket to connect you to our Network. There’ll be no need for a YouFibre engineer to carry out any work in your Home. We can activate your connection as soon as everything else in your Order is ready. If you don’t already have a working YouFibre socket in your Home when you place your Order, then a YouFibre engineer will need to install one, so you can connect to our Network. When you place your Order, our Customer Services team will contact you to agree an installation date. We’ll need to agree this installation in writing with you before the engineer comes.
Our standard socket installation means our socket will be within a certain distance from you home typically 10 metres to the house entrance. If you want the socket in a particular place in one or more rooms at your Home, or you want to move or rewire an existing YouFibre socket, you will need to pay the Installation Fee (as described in our Price Book for Business Customers). Our engineer will discuss this with you prior to carrying out such work.
You agree to help and cooperate with us as reasonably required to connect you to our Services.
5.2. You will be allocated a static IP address, this is free of charge.
5.3. The actual speed and performance of your Internet Service will depend on various things, some of which are outside YouFibre’s control. Using Wi-Fi enabled devices means that you can also connect your devices to our Services wirelessly. This makes it easier to access our Services across your devices but will mean a slower Service speed than with an Ethernet cable, due to the limitations of Wi-Fi technology. You accept that we can’t guarantee you’ll have maximum speeds at any time or that your connection will reach any specific speeds.
Unless you choose a Monthly Rolling Package, your Internet Service will be for a minimum commitment period lasting a certain number of months, which you agree to in your Order. We call this period the “Minimum Period”. During your Minimum Period, you can’t transfer to a new Internet Services package with a shorter (or no) Minimum Period. For example, you can’t transfer from an Internet Services package with a 12-month Minimum Period to a Monthly Rolling Package for Internet Services during that 12-month Minimum Period. Apart from this, you can transfer from any Internet Services package you previously ordered to another Internet Services package available for your Home. If you do transfer to another package at any time during the Minimum Period for your previous package, then note that the Minimum Period for your new package will start on the date we begin providing that new package to you. You can also add or remove any Additional Telephone Packages from/to your Telephone Service at any time during the Minimum Period of your Services (without changing the length of that Minimum Period). You can make any of these changes, before or after your Services are activated, by contacting Customer Support with your request, through our Website (www.youfibre.com) or by email (email@example.com) or letter.
5.4. We can end the Agreement after we receive your Order or even after we send you your Order Confirmation, but before we connect you to our Services in the following situations:
- if you fail a credit check, or the bank, debit or credit card details you gave us are invalid and/or incorrect, or there are Charges you need pay before we connect you but you haven’t paid these on time, or you’ve misused our Services before; or
- if we can’t provide the Services to your Home by the expected connection date for any reason; or
- for any other reason (or no reason).
We won’t accept responsibility for any costs or losses this causes you. However, if we end your Agreement before connection to our Services and this isn’t due to your fault or anything you’ve done or not done, we’ll refund any Charges you’ve paid.
5.5. If (after we’ve confirmed a connection date for your Internet Services and/or Telephone Services), we don’t actually connect your Services for more than 1 month after this date and this isn’t due to your fault or anything you’ve done or not done, you can end the Agreement by telling us (by email, letter or phone) that you want to do so. If you end the Agreement in this way, any Charges you have paid will be refunded to you.
5.6. You have the right as a consumer to change your mind about purchasing our Services and cancel the Agreement within the “Cooling-off Period” set by law. This is the period of 14 days, starting on the day after we send you our Order Confirmation, when you first begin your Agreement for Services with us. It doesn’t apply to any further Services you order from us or other changes you ask us to make to your Services (including where you agree to a new Minimum Period in respect of them) during your continuing Agreement for Services with us. You can cancel your Agreement during the Cooling-off Period by contacting Customer Support to let them know about your decision to cancel. You won’t incur any charges for cancelling in this way except as set out in the rest of this Clause 5.7. If you specifically request us (when you place your Order or by email or letter) to start work on your Order within the Cooling-off Period, but then cancel your Agreement before the Cooling-off Period has ended, you’ll have to pay us an Order Cancellation Fee. This will be an amount to cover any Call Charges (which are not free under the package you ordered) that you incur up until the time you cancel (you won’t have to pay any other part of your Package Charge) and may include any installation and Equipment costs we’ve incurred in provisioning your Order. If you ordered our Installation-only Service, you will have to pay for the service we carry out before you cancel as set out in Clause 6.1. If you do cancel the Agreement within the Cooling-off Period, you must send back to us any Equipment which we’ve sent you, unused and unopened, to the address set out in Clause 6.12 (“Term of Agreement, Suspension, Restriction and Termination”), within 14 days after the day you cancel your Order – if you don’t, you’ll have to pay us their full cost in addition to your Order Cancellation Fee. Where we’ve provided you with packaging for this purpose, you must use it to return this Equipment. If we have not, and/or if our packaging doesn’t cover the cost of postage, you must return the Equipment at your cost.
6.0 Term of Agreement, Suspension, Restriction and Termination
The Agreement for your Services starts on the date you get an Order Confirmation for our Services from us. Your Services will start on the Services Start Date. This’ll be the date you connect to our Network and we send you the Service Activation Email. The Minimum Period in relation to your Services (that you agreed to in/on your Order) starts from your Services Start Date. A Monthly Rolling Package has no minimum commitment period but does require you to give at least 30 days’ notice that you want to end it (the maximum notice you can give is 180 days).
6.1. You can end your Service(s) at any time during your Minimum Period (if you have one) if you pay a Service Termination Fee. The amount of this Service Termination Fee depends on how much is left of your Minimum Period (further details of the Charge are set out in our Price Book for Business Customers). To end a Service you should contact us in one of the following ways:
- send an email to firstname.lastname@example.org or
- write a letter to Customer Support at Unit H The Courtyard, Tewkesbury Business Park,
Tewkesbury, UK, GL20 8GD or
- phone Customer Support on 0800 270 0000,
explaining in each case that you want to end the Service. Customer Support will let you know, when they acknowledge your request to terminate, how much your Service Termination Fee will be. Your Service(s) will end 30 days after we receive your request to end them (or any time up to 180 days after we receive your request, if you specifically ask for this), as long as we have received your Service Termination Fee before then.
6.2. After your Minimum Period (if you had one), you can end your Service(s) at any time without paying any Service Termination Fee, if you let us know you wish to do this by contacting us in one of the ways set out in (i) to (iv) of Clause 6.2. Your Service(s) will end 30 days after we receive your request to end them (or any time up to 180 days after we receive your request, if you specifically ask for this).
6.3. You can end a Monthly Rolling Package at any time if you let us know you wish to do this by contacting us in one of the ways set out in (i) to (iv) of Clause 6.2. Your Service(s) will end 30 days after we receive your request to end them (or any time up to 180 days after we receive your request, if you specifically ask for this).
6.4. If you use our Telephone Services or any Additional Telephone Package, you can end these Services if you let us know you wish to do this by contacting us in one of the ways set out in (i) to (iv) of Clause 6.2. Your Service(s) and/or Additional Telephone Package will end 30 days after we receive your request to end them (or any time up to 180 days after we receive your request, if you specifically ask for this). Be aware that if you cancel your Telephone Service and it’s part of a bundled package offer (one where you pay less for your total package of Services compared with if you were paying for each Service separately), then the Charges for the remaining Services in your bundled package might increase.
6.5. We can end the Agreement or, if we choose, restrict or suspend some or all the Services immediately (and without giving you notice) if:
- you don’t pay us, by the due date, any money you owe us or you cancel the direct debit for your Services without agreeing another form of payment with us (although we’ll let you know by email to your Registered Email Address before we do this);
- you misuse any of our Services
- you use the Telephone Service and go over any limit we’ve put on your Account (in which case we may restrict or suspend your Telephone Service);
- we think you’ve provided us with wrong or misleading information either to obtain the Services and/or the Equipment or at any time during the ordering process or our supply of the Services;
- we think you (or another person at your Home or using your Services) have committed, or may be committing, any fraud against us and/or any other person or organisation by using the Services or the Equipment (or both);
- you or anyone you allow to deal with us on your behalf acts in a way towards our staff or agents which we think is inappropriate enough to justify suspending or restricting a Service;
- we’re no longer allowed to connect, maintain, change or replace the Equipment;
- we need to comply with an order, instruction or request of Government, an emergency services organisation or other authority that we are required to obey; or
- (by giving you notice) if either our legal authority to operate as a public communications provider is suspended for any reason or we think it’s necessary for security, technical or operational reasons.
For your and our protection we can suspend the Services if the number of calls made or Call Charges incurred by you has increased so much that we think the Services aren’t being used in a similar way to your previous use. We’ll try to contact you before suspending the Services but won’t accept any responsibility for any loss you suffer from the suspension. We won’t provide the Services again until we’re satisfied that you know of the increased Telephone Service use and that you’ll pay any increased Charges. We may also:
- ask you to pay a deposit to us, which we can keep as security (in case you don’t pay all your Charges); or
- prevent you from making international calls and/or premium rated calls if, we think they form a significant part of your Charges.
6.6. Either you or we can end the Agreement by giving 30 days’ written notice (via the online Customer Support Centre or by email or letter) to the other:
- if one of us seriously breaks the Agreement (and doesn’t put it right within the 30 days’ written notice, telling them they’re breaking the Agreement;
- if something outside our reasonable control, prevents us from providing the Services for a continuous period of more than 30 days; or
- if the other can’t pay its debts or becomes insolvent or bankrupt; and
- we (but not you) can end the Agreement, for any other reason (or no reason).
6.7. Sometimes we may choose to ignore it if you break a term of the Agreement, or we may choose not to enforce a particular term of the Agreement. If we do this, we’ll still have the right to enforce or take action against you for breaking that (or any other) term of the Agreement in the future.
6.8. If we restrict or suspend your Services (as set out in Clauses 6.6 or 6.7), you’ll still have to pay all the Charges for your Services, as if you still had them.
6.9. If we end your Services (as set out in Clauses 6.6 or 6.8) then unless we do this for no reason, you’ll still have to pay the Charges for your Services, as if you still had them, for another 30 days after we end them.
6.10. If the Agreement ends for any reason, you must return the YouFibre Equipment you may have, to us at the following address:
Returns: YouFibre Limited, 22 Potrack Road, Grange Road, Stockton-on-Tees, TS18 2PH
You’re responsible for ensuring that the YouFibre Equipment reach us in good working order. If we don’t receive this from you within 14 days after the Agreement ends or if we receive such Equipment in good time, but it’s faulty or damaged, we can charge you the full replacement value using your usual method of payment (normally direct debit).
7.0 Payment Terms and Charges
7.1. You must pay the Charges that apply to the Services you’re receiving from us, as set out in our Price Book for Business Customers and in this Clause 7.0, unless we agree otherwise with you. All recurring Charges are payable from your Services Start Date. One-off Charges are payable as detailed below. We’ll collect all Charges other than Call Charges in advance for the period ahead, while Call Charges will be collected in arrears (after you’ve incurred them).
7.2. Our Charges may include the following fees and charges:
Activation Charge – This is a one-off Charge for connecting to our Services, charged in your first bill.
Call Charges –These Charges are paid every month in arrears (after you’ve incurred them). They’re for calls you make using our Telephone Service that aren’t included in your Package Charge. We’ll try to include all the Call Charges you incur after a previous bill on your next bill. If we choose, we can set a limit on the Call Charges you can incur each month. Once you reach this limit (we’ll warn you before you do), your Telephone Service may be suspended for the rest of the month. You can stop this happening (or have a suspension lifted) by paying some of the Call Charges you incurred that month by debit or credit card. Paid Call Charges will then not count toward your limit.
Installation Fee – This is a one-off Charge (i) charged in your first bill for installation of our Services at your Home where no YouFibre socket already exists, in a suitable location of our choice (called the Standard Fee), or for installing or extending a YouFibre socket at your Home in or to your choice of location, as agreed with our on-site engineer (called the Bespoke Fee).
Order Cancellation Fee - One-off Charge, paid on demand if you ask us to provision your Order during the 14-day Cooling-off Period (at which time you’ll also have accepted responsibility to pay us an Order
Cancellation Fee if one applies to you) and then cancel your Order within that same Cooling-off Period (see Clause 5.7). The Order Cancellation Fee will include any Call Charges (which are not free of charge) incurred by you during the Cooling-off Period and may also include any installation and/or Equipment costs incurred by us in provisioning your Order (as set out in Clause 5.7) before you cancelled it. If you are an Installation-only Service Customer this Charge will cover any installation and/or Equipment costs incurred by us in providing you with the Service before the date you cancelled. No Order Cancellation Fee is payable by you if the building at which your Premises are located provides you with the Internet Service and/or Telephone Service free of charge.
Payment Return Fee - You must pay a Payment Return Fee of £5 every time your direct debit payment bounces or fails for any reason.
Package Charge – You pay this Charge every month in advance (for the period ahead), for us providing you with your Internet Service and/or Telephone Service. You may not have to pay a Package Charge if your Home is in a building which provides you with our Internet Services and/or Telephone Services free of charge (though you will be charged if you ask us to provide you with a higher level of package). All Customers will have to pay any Call Charges that aren’t included in their Package Charge.
Re-activation Fee – This is a one-off Charge, which you must pay if we ask, to re-activate your Services after they’ve been ended or suspended.
Replacement Items Fee – This is a one-off Charge, which you must pay if we ask if we need to repair or replace any of the Equipment we provided you with, for you to use our Services.
Service Termination Fee – This is a one-off Charge, which you must pay if we ask, if you cancel your Services before the end of any Minimum Period that applies to them. We’ll calculate this based on the time you still have left of your Minimum Period (as set out in our Price Book for Business Customers).
Static IP Address Fee – You may have to pay this Charge every month in advance (for the period ahead), if you ask for, and we give you, a static IP address.
7.3. There are no charges for any Services provided by our Customer Support. Phone calls you make to our Customer Support are free during the free call times specified in our standard Telephone Service, but you’ll need to pay charges for calls made outside of the free call times. If you use another telephone provider’s network to make these calls, you’ll need to pay their charges, which may be different to ours.
7.4. Unless you have agreed with us otherwise, you can only pay us by direct debit, except to pay for an Installation-only Service or Call Charges for our Telephone Service where you are close to your Call Charges limit (if you have one), as set out in Clause 7.2 under “Call Charges”. For these, you can use a YouFibre approved debit or credit card. When you place your Order for our Services you’ll need to give your bank account details and sign an agreement to pay our bills by direct debit. If your bank details change, you must tell us immediately. If you don’t, your Services may be affected (suspended or ended). You can change your details online by accessing your Account online via the Customer Support Centre or by letting Customer Support know in writing (email or letter).
7.5. Unless you choose our Installation-only Service, during your first month of receiving our Services, we’ll send you two bills. You’ll get the first bill on the day after your Services Start Date. This will include a Package Charge (and, if applicable, a Static IP Address Fee) for your first month of Services, Call Charges you incurred on the Services Start Date, and any applicable Activation Charge and/or Installation Fee. Your second bill will be sent to you approximately two weeks after the first bill. It will include a Package Charge (and, if applicable, a Static IP Address Fee) for your second month of Services, plus any (unpaid) Call Charges you incurred during the month before this bill. After that, you’ll get a monthly bill, on around the same date in the month as your second bill, for your next month’s Package Charge and any Call Charges you incurred during the month before the bill. The amount set out in your bill will be taken from your bank account by direct debit (as you agreed with us when you placed your Order), 10 Days after your bill date.
7.6. YouFibre can change prices for the Services at any time, by giving you notice in writing, unless you have entered a 12 month commitment in which case price changes will not affect you until after your contract end date. This will include sending an email to your Registered Email Address. Clause 17.0 (“Changes to our Charges, these Terms, and/or the Services”) sets out how you can end the Agreement if a change we make to our Services significantly disadvantages you.
7.7. All bills will be issued via an email to your Registered Email Address. It’s your responsibility to read it and keep a copy.
7.8. If you genuinely think that we’ve made a mistake with the Charges on your bill, you must tell us straight away. You must pay the amount that you agree you owe us. We won’t suspend or end your Services while we look into the matter.
7.9. Other than as described in Clause 8, where there may be a mistake with the Charges, you must pay us all sums you owe us in full, unless there’s a separate legal right not to.
7.10. We can charge you interest (at 4% per annum above HSBC Bank plc’s base rate at that time) on your overdue payments, if you don’t fully pay us what you owe by the due date. This interest will be charged from the date you should have paid us, until the date we receive the full amount you owe (which includes the full amount of any interest).
7.11. If we don’t receive full payment for the Services we provided to you, we can suspend or end them and do anything necessary to recover the amount you owe us (which will include any costs we incur in collecting this amount). We’ll write to you at your Registered Email Address to tell you before we do this.
7.12. You’ll have to pay VAT on our Services. The prices shown in our Price Book for Business Customers include this VAT, but on your bills, you’ll see the VAT amount listed separately. No VAT is payable on any Payment Return Fee.
8.0. Service Interruptions
8.1. Sometimes, we need to carry out work to maintain, repair or upgrade our Network or Services. This means we might have to:
- interrupt all or part of the Services. If we do so, we’ll try to restore the Services as quickly as we can;
- change your area code or phone number; or
- make small changes to the technical part of our Services. This could be a change to how much information you can transfer at one time using our Internet Service or a change to our Network or we may need to suspend our Services for a short time. We’ll try to let you know before we make any such change or suspension, if it significantly affects your Services.
8.2. We’ll do everything we reasonably can to reduce the effect on you of any disruptions to our Services but we can’t guarantee a fault-free Service at all times. For more details about where we accept responsibility for losses and costs to you, read Clause 12.0 (“Our Liability to you and Limitations on Our Liability”) and for details about when and how we’ll compensate you automatically for certain delays in relation to our Services or for certain missed engineer appointments, please see our Complaints Code of Practice for Automatic Compensation Policy.
8.3. We’ve set out what you have to do under your Agreement with us in Clause 10.0 (“Your Obligations”). If we think you’ve broken any of these obligations, we can suspend your Services, or in some situations, end your Agreement with us (see Clause 6.0 (“Term of Agreement, Suspension, Restriction, and Termination”)). We’re not responsible for any costs or losses to you if we do this and don’t have to tell you before we do this, unless it’s because you haven’t paid us what you owe (when we’ll let you know by email to your Registered Email Address).
8.4. We’re not responsible to you for disruptions caused by anything beyond our reasonable control (see Clause 13.0 (“Matters Beyond our Reasonable Control”)), apart from as set out in our Complaints Code of Practice.
9.0 Moving Home
9.1. Please contact Customer Support if you’re planning a move and we’ll try to reduce any difficulties this can cause to your Services. We can only provide our Services at your new home if this is already set up to be connected to our Network at the time you move. If we do provide our Services to you at your new home, we’ll usually treat you as a new Customer. This means you’ll have to go through the ordering process again and any Minimum Period for Services at your new home will start on the Services Start Date for those Services at your new home. In addition, you may have to pay an Activation Charge and/or an Installation Fee (although you may be able to use your existing Equipment) and you may not be able to keep your existing phone number.
Please Note that if you purchase our Services for (and to be provided immediately on moving to) your new home, and your move was during a Minimum Period for your Services at your previous home, we will not charge you a Service Termination Fee for ending the Services at your previous home. You can get more information on the Charges you’ll have to pay if we are able to provide our Services at your new home, during the ordering process.
9.2. If we can’t provide our Services at your new home, you can cancel your Agreement with us. If you have a Minimum Period for your Services and you cancel your Agreement before this Minimum Period has ended, you’ll have to pay a Service Termination Fee. This is based on the number of months you have left of your Minimum Period (and is charged as set out in our Price Book for Business Customers). If you don’t have a Minimum Period (or your Minimum Period has ended) you can cancel your Agreement by giving us 30 days’ written notice (online via the Customer Support Centre or by email or letter to Customer Support).
10.0 Your Obligations
10.1. You agree to do the following things at all times:
- make sure that you and anyone else using our Services through your Account keep to the terms set and updated on our Website;
- if you use our Telephone Service, (a) you won’t advertise your phone number in or on a public phone box or use the Telephone Service to make nuisance or hoax calls, (b) you agree that you don’t own the phone number and won’t transfer (or try to transfer) it to anyone else, (c) you agree that we can give your name, address and phone number to the emergency services and (unless you tell us otherwise) also to other authorised providers of public communications services and regulated providers of directory services (so your details can be included in phone books and be found using publicly available directory enquiry services), (d) you agree that we aren’t liable if we provide any information about you to an authorised provider of public communications services or a regulated provider of directory services, and they make a mistake with listing your details (although we can tell you about other options that are available to protect and control how your information is used);
- keep your security information safe and tell us immediately if you think that someone knows it who shouldn’t or someone who doesn’t have your permission is using our Services through your Account;
- give us complete and correct information (especially during the ordering process) and make sure this information is always kept up to date and correct;
- tell us immediately about any fault or problem with our Services (or with us providing them to you) and/or any fault with or damage to any Equipment or Additional Equipment;
- make sure that your equipment, any Additional Equipment and software used by you meets the terms of all Applicable Laws and has the European Consumer Equipment Standards ‘CE’ mark on it, and that you have any necessary licenses before you use your equipment or Additional Equipment to connect to our Network, making sure that it and any software you use is compatible with our Equipment;
- control the content that you (or anyone else using our Services through your Account) upload or download using our Network. We have no responsibility for any such content;
- fully keep to your Agreement with us and any reasonable instructions we give you;
- fully compensate us for any losses, expenses or costs (including legal costs) which we incur where another person or company brings a claim against us in connection with you (or someone else using your Account to access our Services) using or misusing our Services or breaking your Agreement with us (this is called an indemnity and makes you 100% responsible for the full amount of any claim we have against you);
- accept that the Complaints Code of Practice which sets out how you can make a complaint about us or our Services and how we deal with this, as well as how you can make a claim under our Number Porting Compensation Scheme, applies to you;
- pay all amounts you owe us in full (without keeping any back for any reason unless you’re required to do this by law). You aren’t entitled to assert any credit, set-off or counterclaim against us to justify keeping back all or any part of such amount;
10.2. We may record calls to Customer Support. We do this for training purposes, to help prevent identity fraud and to improve the quality of our customer services. We also record all calls to the 999 or 112 emergency services.
10.3. You must keep the email address which you give us when ordering our Services (see Clause 2.1 (“Placing an Order”)) active. If this is no longer possible, you must register a new email address with us instead of that one. You can make these changes to your email information by contacting Customer Support by phone or email. The email address that you have registered with us at any time will be your “Registered Email Address”. You’re responsible for maintaining and regularly checking emails sent to your Registered Email Address.
10.4. You’re treated as having read any email which we may send to your Registered Email Address.
11.0 Special Provisions Relating to the Telephone Service
11.1. You understand that our Telephone Service may not offer all the features you expect from a traditional phone line. Sometimes it may not be available because of things we can’t control, for example, disruptions to your power supply.
11.2. You understand and agree that our Telephone Service depends on your connection to the Network and the availability of the Network. It won’t work if there’s a power failure or a failure in the Network.
11.3. The FAQs on our Website have more information on our Telephone Service and its limitations, and you should review them.
11.4. You understand that our Telephone Service allows calls to the emergency services numbers 999 and 112. Calls to these services will fail if there’s a power failure or if your Internet Service connection fails. You agree that you will have an existing copper wire phone line at your Home (if there is one) or another way of making emergency calls.
11.5. If you use our Telephone Service, we’ll register your home address. We do this for billing purposes and so that emergency services know your phone number and location when you dial 999/112. If we suspend our Telephone Service under this Agreement, you’ll still be able to dial 999/112 using our Telephone Service, as long as there’s no power failure or failure in the Network.
11.6. We’ll take reasonable steps to help you if you want to move your phone number from our Network to another provider’s network. We’ll also take reasonable steps to help you move your phone number from another provider’s network to ours, if you tell us you want to do this when you place your Order. Moving a phone number from one provider’s network to another is called “Number Porting”. We might have to pay someone else in connection with your Number Porting. If we do, you’ll have to compensate us for this. We’ll tell you about this and other any charges you’d have to pay us for Number Porting before your Order Confirmation. You can then decide if still want to do it. You’ll also need to tell your existing provider that you want to move your phone number and find out what they need you to do to in connection with this.
Sometimes Number Porting isn’t possible. This means you won’t be able to keep your existing phone number when you change to a new provider. We won’t start a Number Porting process to another network unless you’ve fully paid everything you owe us at that time. We estimate it’ll take up to 15 Working Days from when we write and tell you we’ve received your Number Porting request, to the date the Number Porting happens. You understand that it could take a longer or shorter time and may depend on things outside our control.
If you ask to move your phone number from one network to another, the new and old network providers need to work together to get the new network ready for your phone connection. We call things they need to do the “Activation Steps”. Once they have carried out the Activation Steps, the network providers will agree a date for the Number Porting to happen. If you’re moving your phone number to our Network, we’ll send an email to your Registered Email Address telling you this date (the “Porting Date”). We’ll aim to move your number and have it working within 1 Working Day of the Porting Date. If you want to start using our Telephone Service before we’ve moved your old phone number to our Network, we’ll give you a temporary phone number. You can use this temporary number with our Telephone Service until the Number Porting of your old number has happened.
11.7. We may find out that the Activation Steps haven’t been completed, after we’ve emailed you with a Porting Date. If this happens, we’ll agree a new Porting Date with your old network provider. We’ll send you another email to your Registered Email Address with this new Porting Date, which will replace the previous Porting Date. If we need to change your Porting Date in this way, you can’t treat it as a delay or as us mishandling the Number Porting and we won’t have to compensate you for changing the date.
11.8. If you’re moving your phone number to our Network and we delay the Number Porting for more than 1 Working Day after the last Porting Date we emailed to your Registered Email Address, or where we’ve genuinely mishandled your Number Porting, we’ll compensate you for the delay or mishandling.
11.9. Our Policy applies to all calls you make using our Telephone Service. We can put limits on your calls, require you to pay extra charges or suspend or end your access to our Services if we think you haven’t complied with that policy. If we think we need to, we can also record some of your calls, to make sure that you’re using our Telephone Service in line with this policy.
12.0 Our Liability to You and the Limits on Our Liability
12.1. Where we carry out any obligations under the Agreement, we’ll only do this with the reasonable care and skill of a competent service provider. We don’t warrant that our Services will be fault-free or uninterrupted, but we will use all reasonable care and skill to provide and maintain them. Neither can we guarantee that the Equipment we provide will never be faulty. If you think it might be, Clause 3.3 (“Equipment”) tells you what to do.
12.2. If our negligence causes death or personal injury, we accept responsibility for this and there’s no limit to our liability. We also accept responsibility for fraud, fraudulent statements or any other liability that the law doesn’t let us exclude or limit.
12.3. Neither we nor any company in our group (or any person connected with us or such company) will accept responsibility (if the law allows this) for any liability in contract, tort (including breach of statutory duty) or otherwise arising under or in connection with this Agreement for:
- losses to you from you breaking your Agreement with us;
- losses caused by you using a Service in a way that breaks the Agreement;
- loss or damage to you or any user of our Services or Website relating to using (or not being able to use), or the result of the use of, these, the Equipment or any other website. This includes losses from delays or interruptions to our Services;
- loss or damage to you or any user of our Services or Website from any materials posted on our Website or another website, which was accessed through our Network.;
- losses of income or revenue;
- commercial or business loss or loss of opportunity, loss of profit, loss of goodwill, loss of contract or wasted management or office time;
- losses of savings you were expecting to make;
- losses or damage caused by malware or the unauthorised use of a Service on any of your devices;
- losses of, the corruption of, or the release of, data (including personal data), information or software;
- losses from the failure of safety, security or other alarm system, because they’re not compatible with a Service, or for another reason that’s not our fault;
- losses or damage from you using equipment that we haven't supplied;
- the cost to you of getting substitute goods or services;
- losses which we couldn’t reasonably have expected or which we couldn’t have considered when we entered the Agreement or which are not directly caused by us, our Services or our Equipment or are indirect or consequential;
- claims made against us, because of any condition, warranty or other terms implied by law. (Sometimes the law suggests that particular conditions, warranties or terms are treated as part of an agreement, even they’re not specifically put into that agreement – these are “terms implied by law”. No such implied terms are part of your Agreement where the law allows them to be left out. This means you can’t make claims based on them); or
- any other loss or damage of any kind,
but this doesn’t prevent claims (a) for loss of or damage to your physical property arising from our negligence, for which we’ll only pay up to £100,000 in any 12-month period or (b) any other claims for direct financial loss to you relating to the Agreement (or that we’re responsible for by law), in either case that aren’t excluded by any of the categories set out in (i) to (xiii) of this Clause 12.3. If you do have a genuine, proven claim against under this Clause 12.3, then except in relation in property damage as set out in (a) of this Clause 12.3 (ix), we’ll only pay up to a total of 125% of the Charges due from you in the calendar year in which the event which caused your loss happened, for all events in that calendar year.
12.4. Except as set out in Clauses 12.1 to 12.3 above, we accept no responsibility for loss or damage caused when someone other than you, our paying Customer, accesses your connection to our Services, your computer, the Equipment or other related equipment (including any Additional Equipment) or accesses, destroys or distorts any data or information held by us.
12.5. We’re not responsible for any goods or services supplied to you under a separate agreement with another supplier, even if you acquired them through our Network.
12.6. We won’t be responsible to you for any losses you may suffer if you’ve used the Services or Equipment we provide for business purposes (other than for Home Working, though all other provisions in this Clause 12.0 will still apply).
12.7. If the Services or Equipment fail, and you divert your phone or internet to another communications provider, we won’t be responsible for the cost to you of doing this.
12.8. Each provision of this Clause 12.0 is to be treated as a separate provision, applying and surviving even if one or more of the other provisions of this Clause is held to be inapplicable or unreasonable.
12.9. You may have rights under the law which the terms of your Agreement with us can’t affect. For example, the law may give you certain rights relating to Equipment which is faulty or has been described wrongly. As a business customer of YouFibre, you may also have rights as a “consumer” (though this won’t apply if you’re a small business). For more details of your legal rights, you should contact your local Citizens Advice Bureau, www.citizensadvice.org.uk.
12.10. You must always try your best to reduce any losses, damage or costs you may incur.
13.0 Matters Beyond Our Reasonable Control
13.1. Sometimes we may not be able to do what we’ve agreed because of things beyond our reasonable control. This could be things such as lightning, flood, severe weather, fire, explosion, terrorist activities, war, riots, damage or vandalism to our Network, Equipment, or any apparatus we’ve installed, anything done by local or national Governments or other public authorities, or strikes or other industrial action. There may be other reasons too. In these cases, except, we’re not responsible if we can’t provide you with our Services.
14.0 Other General Provisions
The Agreement for our Services is only between you and us. You can’t transfer it or your rights to your Services to anyone else, or try to do so. However, we may take instructions from someone else we think, with good reason, is acting with your permission. We can transfer the Agreement, provision of the Services and/or our rights and obligations under it to someone else. If we think this might have a negative effect on your Services or your rights under the Agreement, we’ll tell you before we do this and ask your permission. You have to give your permission unless it’s reasonable for you to refuse it, delay it or put conditions on it.
14.2. If you receive any information from us (or someone acting for us) which might reasonably be confidential to us, you will not tell or show it to anyone else. You can only use such information to carry out your obligations under your Agreement with us.
14.3. If a court, arbitrator or any government agency tells us that any part of the Agreement isn’t valid, the remaining parts of the Agreement will still be valid and enforceable.
14.4. Each part or term of your Agreement with us is treated as separate. It’ll still be valid even if other parts or terms of the Agreement are found to be invalid or unreasonable.
14.5. No-one, except for you and us, has rights under the Agreement or the right to enforce any of its terms. No others can use the Contracts (Rights of Third Parties) Act 1999 to acquire such rights.
14.6. Your Agreement with us sets out everything we’re agreeing between us about our providing you with your Services. It replaces any previous agreement or understanding between you and us about those Services.
15.1. You may need to contact us if you’re having a problem with us or our Services. Our Complaints Code of Practice tells you how you can do this. It also explains how we deal with your complaints and disputes.
If you wish to make a complaint, please send an email to email@example.com. This will allow us to deal with your complaint promptly. You may also call us on the number set out in this Clause 17.0 below. However, we’ll always need information about your complaint to be made in writing, so we can investigate properly.
We’ll try our best to sort out any complaint or dispute you have. If we can’t, you can take the matter to an alternative dispute resolution service (an “ADR Service”). The ADR Service we use is called Ombudsman Services. It helps resolve disputes we might have with individuals and small businesses (with 10 or fewer employees) who are our customers. It’s completely independent from us and will be free for you to use.
We’re a member of (“ISPA”) (www.ispa.org.uk), which is the UK’s trade association for providers of internet services. ISPA has a Code of Practice, with rules which its members (like us) agree to follow. One of these rules is that we have an ADR Service in place for customers like you. You can find the other rules for ISPA members at www.ispa.org.uk/about-us/ispa-code-of-practice.
If you’re reporting any illegal or unacceptable use of our services, please email firstname.lastname@example.org and provide us with as many details and as much evidence as possible to help us understand and investigate the problem (such as a copy of the message and/or headers, the full URLs or log files showing unauthorised access to your Account, depending on the type of misuse you wish to complain about). Please always make sure that you include a short description of why you’re making the complaint, together with your name and full contact details.
If you wish to make a complaint or need any further information about the Agreement, please contact us on:
- Email: email@example.com
- Customer Support: 0800 270 0000
You can find more information about Ombudsman Services in our Complaints Code of Practice. Alternatively, you can ask us to send a copy of this to you.
16.0 Jurisdiction and Applicable Law
16.1. Your Agreement with YouFibre is made under English and Welsh law. If a dispute or claim arises that we can’t settle between us, despite following our Complaints Code of Practice, it’ll be decided in the English and Welsh courts. If we choose to, though, we can use the courts where you live (if this isn’t England or Wales) or in any other country we think is appropriate.
17.0 Changes to Our Charges, these Terms and/or the Services
17.1. From time to time, we may change our Services, Equipment, Charges or the terms of your Agreement with us. This could be for any of the following reasons:
- to introduce a new feature to any Service or to change the way we provide a Service or how it’s structured (which could include upgrades and improvements or what’s contained in a Service or that we can provide our Services in new areas);
- to introduce new Equipment or make changes to existing Equipment (including withdrawing it) and/or how we provide it (which could include upgrades and improvements);
- to make technical changes to our Network and/or the technology we use (which could improve our Services);
- to change your area code or phone number;
- to change how we structure our Charges (which could be a change to what a Charge includes);
- to make your Agreement with us clearer or easier for you to understand;
- if we’ve changed the way we manage our business and/or the cost of running it increases; (because the cost to us of providing the Services has increased (for example, the businesses we buy from increase their prices);
- to reflect a change to a law, code of practice, regulation, guidance or responsibility that applies to us; or
- another reason not listed here that we can’t predict right now.
17.2. If we increase our Package Charge or change any other Charges or the terms of your Agreement with us in a way that we believe significantly disadvantages you:
- we’ll tell you (by email to your Registered Email Address) at least 30 days before the change. Sometimes these changes may be outside of our control (for example where they’re because of legal, financial, or regulatory requirements). If we need to make changes for these reasons, you won’t be able to end your Services without charge, and if we can’t give you 30 days’ notice of these changes, we’ll give you as much notice as possible;
- depending on the change, you may then be able to end the Service affected by it or your Agreement with us (we’ll tell you which, in our email to you) without paying any extra charges for leaving early. To do this, you must write (by email or letter) and tell us you want to end the Service or your Agreement (as applicable). You must do this within 30 days after the email we send you about the change;
- if you end any Service (but not the Agreement) in this way, the Agreement will still apply to all other Services, not affected by the change; and
- we’ll publish details of the change on our Website.
17.3. If we make any other changes to your Agreement with us, we’ll do this by amending the relevant Terms or provisions of the Agreement on our Website (and will notify these changes to you on the home page of our Website from time to time).
18.1. These Terms are effective from 18th March 2020.